GUIDELINES FOR CONCERT PROMOTERS

INTRODUCTION

The purpose of this guide is to:
1. Assist concert organisers hold a successful event
2. Maximise the revenue from the concert and minimise risks
3. State the minimum requirements of the choir

1. PRE-CONCERT PLANNING

1.1. Compiling a concert programme
1.1.1. Visit the Bridgend Male Choir website where you can see our repertoire, play clips of songs and read previous reviews of our concerts. The Biographies of our Music staff are also shown: http://www.bridgendmalechoir.co.uk/choir/music-professionals.aspx
1.1.2. Contact the choir secretary to obtain a quotation for your event : http://www.bridgendmalechoir.co.uk/about/contact-the-choir.aspx
1.1.3. Discuss your concert requirements with the choir Secretary. Decide whether to employ soloists and complementary artists e.g. Brass Bands
1.1.4. Discuss type of event planned with choir Secretary so that choir can wear appropriate dress. We can vary from DJ’s to casual uniforms (please see photo at the end of this page).
1.1.5. Agree event with choir secretary

1.2. Publicising your concert
1.2.1. Produce a poster and post locally
1.2.2. Write a pre-concert release and distribute to local media
1.2.3. Prepare a concert programme for the audience and choir
1.2.4. Send press items "pre & post" to gadlys@gmail.com for inclusion on the Choir website

1.3. For a suitable venue, provide:
1.3.1. Reserved choir parking space for two buses.
1.3.2. Access for electric piano when provided by choir into hall and RCD protected socket.
1.3.3. Changing rooms/toilets for approx. 60 males and two females
1.3.4. A tiered stage with chairs for choir if possible, normally 60 with easy access : http://www.bridgendmalechoir.co.uk/choir/default.aspx
1.3.5. A podium for the conductor to see all choir members plus soloist(s).
1.3.6. A piano tuned before the event

2. THE CONCERT DAY

2.1. Pre-concert access
2.1.1. Provide key holder to allow choir and accompanist access for rehearsal at an agreed time before the performance.
2.1.2. Have on hand a person who knows how to adjust staging and lighting and location of toilets etc.

2.2. Concert timing
2.2.1. Most concerts should not exceed 2.5 hours including speeches and ideally commence at 7.00pm for evening events
2.2.2. An interval of approx 15 mins. is normal with water available for the choir and separate refreshment for the audience.

2.3. Raising money at the event
2.3.1. Sale of programmes raises a small amount
2.3.2. Funds for charity can be raised effectively by placing an envelope on each audience seat and asking for donations to be placed inside. A draw for a special prize at the interval can raise large amounts from generous patrons.

3. POST-CONCERT ORGANISATION

3.1. Concert reviews
3.1.1. An independent review written by an audience member and publicise locally can further the aims of the concert promoter and help future events
3.2. Invites to choir afterglow
3.2.1. Part of the choir ethos is to enjoy post choir events, called “afterglow”. Assistance with finding a suitable pub venue is appreciated. The promoters are always warmly welcomed
3.2.2. A post concert buffet for the choir is welcome particularly if we have travelled a long way

3.3. Finalising payments
3.3.1. It is normal for fees to be to be settled in advance of a Concert, unless alternative arrangements have been agreed beforehand with the Secretary

STAGING EXAMPLE:

StagingExample



NUMBER TWO UNIFORM:

NumberTwoUniform